Harvest Tracking Software for Farms & Plantations
Your harvest data shouldn't live in paper notebooks and Excel sheets. We build custom harvest tracking systems that work offline in the field, calculate payroll automatically, and give you real-time visibility into every kilogram picked.
One-time investment. No monthly fees. You own the software.
Quick Answer
Optimum Web builds custom harvest tracking systems for farms — QR worker badges, offline Android app, auto payroll calculation (weight × rate). One-time cost from €10,400. No monthly fees. You own the software and source code. MVP delivered in 6-8 weeks.
Everything You Need to Track Harvest
QR Worker Badges
Print on any printer. Scan with phone camera. No special hardware needed. Register a worker in 2 minutes.
Weight Input
Scan worker QR → enter weight → done in 3 seconds. No special scales required. Works with any measurement.
Auto Payroll
Weight × rate = payout, calculated automatically. Daily totals per worker. Export to Excel for your accountant.
Works Offline
All data saved locally on the device. Syncs automatically when internet is available. Zero data loss.
Real-Time Dashboard
Who picked how much. Daily and weekly reports. Top performers. Total payout amounts at a glance.
Your Data, Your Server
No third-party cloud. Full data ownership. Host on your own infrastructure. Complete privacy and control.
Why Farms Build Custom Instead of Buying SaaS
SaaS harvest tracking platforms charge recurring annual fees — most vendors don't publish pricing for larger operations and require a demo call. For medium farms (50–500 workers), the annual subscription typically accumulates to several thousand euros per year. You own nothing after paying. A custom system costs €10,400 once. Forever.
| Solution | Annual Cost | Your Data | Offline | Customizable |
|---|---|---|---|---|
| PickApp | from $500/yr (scales up) | Their servers | Limited | No |
| Croptracker | est. €3,000–10,000/yr | Their servers | Limited | No |
| Hectre | est. €3,000–10,000/yr | Their servers | Partial | No |
| Custom MVP | €10,400–18,200 once | Your server | Full | 100% |
4 Steps in the Field
Register Workers (once)
Enter worker name, assign QR code. Print badges on any printer — no special equipment. Takes 2 minutes per worker.
Collect (daily)
At each collection point: open Android app → scan worker's QR badge → enter weight in kg → confirm. Takes 3 seconds per entry. Works without internet.
Auto-Calculate (automatic)
System multiplies weight by the rate per kg. Daily total per worker is calculated automatically. No manual math, no Excel formulas, no errors.
Report & Pay (daily/weekly)
Dashboard shows who collected how much, daily totals, top performers, total payout amounts. Export to Excel for your accountant with one click.
Technical Architecture
- React Native — one app for all Android devices
- Camera QR scanner — no special hardware
- Offline-first: all data stored locally (WatermelonDB/SQLite)
- Auto-sync when internet available (WiFi, mobile data)
- Simple interface — training in 15 minutes
- FastAPI (Python) or NestJS (Node.js) — fast, reliable
- PostgreSQL database — proven, scalable
- Web admin panel — manage workers, rates, reports from any browser
- Role-based access: admin, manager, collection point operator
- Daily report: each worker's weight and earnings
- Weekly summary: totals by worker, by collection point, by day
- Excel/CSV export: one click, ready for your accountant
- Optional: PDF payroll sheets for workers to sign
MVP Delivery: 6-8 Weeks
Fixed-price contract. No hidden costs. You own the software.
- Up to 200 workers
- 3 collection points
- QR badges + Android app + Admin panel
- Offline mode + auto-sync
- Auto payroll calculation
- Daily/weekly reports + Excel export
- Server deployment
- 30-day warranty
- Source code ownership
Everything in Standard, plus:
- Up to 1,000 workers
- Unlimited collection points
- GPS location tracking per entry
- Photo proof of collection (optional)
- Multi-season support (archive past seasons)
- SMS/Telegram notifications to workers
- Advanced analytics dashboard
- API for accounting system integration
- 60-day warranty
- 3 months of support included
- Bug fixes and updates
- Server monitoring
- Seasonal adjustments (rates, workers, points)
- Phone/email support
3-Year Cost Comparison
| SaaS (typical) | Custom (Optimum Web) | |
|---|---|---|
| Year 1 | €3,000–10,000 | €10,400 (one-time) |
| Year 2 | €3,000–10,000 | €0 (you own it) |
| Year 3 | €3,000–10,000 | €0 |
| 3-Year Total | €9,000–30,000 | €10,400 |
| Data ownership | Vendor's servers | Your server |
| Customization | Request and wait | Change anything |
| Internet required | Yes (mostly) | No (offline-first) |
| Cancel subscription | Lose access | Keep forever |
Do Any of These Sound Familiar?
You track harvest on paper and lose data when it rains
You use Excel but calculations take 2 hours every evening
Workers dispute their weight totals and you can't prove anything
You tried PickApp/Croptracker but the subscription is too expensive
Your farm has poor internet coverage and cloud apps don't work
You need a system ready before harvest season starts in 6-8 weeks
If you checked even one — this solution is for you.
Built for Any Harvest Operation
Frequently Asked Questions
Standard MVP for up to 200 workers and 3 collection points costs €10,400 with 6-8 week delivery. This is a one-time payment — no monthly subscription fees. Extended version with GPS, photo proof, and advanced analytics costs €18,200.
Yes. The Android app stores all data locally on the device using offline-first architecture. When internet becomes available (WiFi or mobile data), the app automatically syncs with the server. No data is lost even if the phone runs out of battery — all data is saved to persistent local storage.
Any Android smartphone or tablet with a camera (for QR scanning). No special hardware, no special scales, no barcode printers. QR badges for workers are printed on any regular printer.
Collection point operators learn the app in 15 minutes. The workflow is intentionally simple: scan QR → enter weight → confirm. Three taps per entry. Workers only need their QR badge — they don't need smartphones or training.
No. Workers only need their QR badge — a laminated card printed on any regular printer. Only collection point supervisors need Android phones for scanning. A typical farm needs 2–5 phones total (one per collection point). Workers need zero technology — just their badge.
Yes. We can export your historical data from most SaaS platforms and import it into the custom system. Worker records, historical weights, and payroll data are preserved. Migration typically takes 1–2 weeks alongside main development.
Yes. After project delivery, you receive full source code, database schema, and documentation. You can host it on your own server, modify it, or hire any developer to extend it. No vendor lock-in.
Ready to Digitize Your Harvest?
Get a free consultation — we'll discuss your specific requirements, number of workers, collection points, and timeline. No obligation.