Invoice Automation — PDF Generated, Emailed & Reminded Automatically | $390 Fixed Price
You deliver the service on Tuesday. The invoice goes out on Friday — if someone remembers. The client pays in 45 days instead of 14. You chase payments manually, lose track of who owes what, and your cash flow suffers. This system generates invoices automatically the moment a job is done. PDF with your logo, VAT, IBAN, sequential numbering. Sent via email instantly. Reminders on Day 3, 7, 14, 30. You never chase a payment manually again.
PDF invoice generated the moment work is done. Auto-sent via YOUR email. Payment reminders on Day 3, 7, 14, 30. Get paid 2x faster. Zero manual paperwork.
"Senior engineers who actually deliver what they promise. Rare."
Thomas K., IT Manager · Austria
- ✓Professional PDF template — your logo, company details, IBAN, VAT
- ✓Sequential numbering (configurable: INV-2026-001)
- ✓Trigger: webhook from CRM, Telegram command, or Google Sheets row
- ✓4-stage payment reminder sequence + invoice archive by client/month
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🤔Is This You?
- ✗Repetitive manual tasks are costing your team 10+ hours per week
- ✗You've tried no-code tools but they don't handle your specific workflow
- ✗Building this yourself would take months — you need it working in days
- ✗You want AI integration but don't know which model or approach is right
- ✗Competitors already have automation you're still doing manually
→ If even one resonates — this service is exactly for you.
Deliverables Included
Ready to Get Started?
PDF invoice generated the moment work is done. Auto-sent via YOUR email. Payment reminders on Day 3, 7, 14, 30. Get paid 2x faster. Zero manual paperwork.
Who This Service Is For
DIY vs Professional IT Services
| Feature | DIY | Professional ($390) |
|---|---|---|
| Time to complete | ✗Hours to days | ✓Per agreed delivery window |
| Quality assurance | ✗Self-tested only | ✓Senior engineer review |
| Risk of errors | ✗High without experience | ✓Production-tested methods |
| Documentation | ✗Rarely included | ✓Full handoff documentation |
| Ongoing support | ✗You're on your own | ✓14-day warranty period |
| Warranty | ✗No safety net | ✓14-day fix guarantee |
Technologies We Use
Our Process — 4 Simple Steps
Template Design (1-2 days)
We design your PDF invoice template with your logo, company details, IBAN, VAT number, and any custom fields you need.
Automation Setup (2-3 days)
Connect trigger source (form, CRM, Telegram), configure sequential numbering, set up email delivery, and create reminder schedule.
Testing (1 day)
Generate 5 test invoices, verify PDF formatting, test email delivery, and validate reminder timing.
Handoff
Working invoice system, trigger documentation, PDF template files, and 14-day warranty.
What Our Clients Say
"Senior engineers who actually deliver what they promise. Fixed price, fixed timeline, thorough documentation. Rare combination."
"Worked with 4 agencies before finding Optimum Web. First team that delivered exactly what the scope said, on time."
"The 14-day warranty is real. Had a small follow-up question and it was handled same day, no extra charge."
Frequently Asked Questions
Yes. During setup, we design the PDF template with your logo, company details, IBAN, VAT number, and any additional fields you need. The layout is fully customizable.
Yes. You configure your VAT rate(s) during setup. The system calculates net, VAT, and gross amounts automatically. Multiple VAT rates (e.g., 0%, 9%, 19%) are supported.
Yes. The system accepts webhooks from HubSpot, Pipedrive, Salesforce, or any CRM/tool that can send HTTP requests. When a deal status changes to 'Won' or 'Delivered,' the invoice is generated automatically.
You mark the invoice as paid via a Telegram command or a simple web form. All pending reminders for that invoice are cancelled automatically.
The base setup includes 1 language. Multi-language invoicing (e.g., German for DE clients, English for UK clients) is available as an add-on (+$90).
This service includes a 14-day warranty. If anything doesn't work as specified after delivery — we fix it at no extra cost. No questions asked.
A senior engineer with 5+ years of hands-on experience. We never assign junior staff or subcontractors to fixed-price services.
Click 'Order Now', complete the secure PayPal payment, and we'll contact you within 24 hours to confirm scope and collect access details.
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Automatic Invoice Generation — $390, 5–7 day Delivery
Senior engineers only. Fixed price. 14-day warranty. No surprises.
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Or email us directly: [email protected]