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GDPRCR-GDPR-02

Data Retention Policy Document

Legally grounded Data Retention Policy with jurisdiction-specific retention periods. Includes matrix, justifications, and annual review procedure. Ready for DPO and regulators.

Data Retention Policy Document by Optimum Web is a fixed-price compliance service covering GDPR Article 5(1)(e) — Storage Limitation. It costs €319 with 3–5 business days delivery by senior security engineers. Data categories inventory (customer, HR, financial, marketing). 14-day warranty included.

Covers: GDPR Article 5(1)(e) — Storage Limitation

3 clients onboarded this month
4.8·172 clients·25 yrs

"Senior engineers who actually deliver what they promise. Rare."

Thomas K., IT Manager · Austria

€319
Fixed price, VAT excluded
3–5 business daysSenior only
Data categories inventory (customer, HR, financial, marketing)
Retention periods matrix with legal justifications per jurisdiction
Deletion procedures for each category
Annual review process documentation
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+373 22 843569
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👨‍💻 Senior only
14-day warranty
🆔 CR-GDPR-02

This Service Covers

GDPRArticle 5(1)(e) — Storage Limitation

What You Get

Creation of a legally grounded Data Retention Policy: what data categories your company stores (customer, HR, financial, marketing), for what purpose, how long to keep each category (considering jurisdiction-specific laws — Germany, France, Netherlands have different periods), and when/how to delete. Includes retention periods matrix with legal justifications and annual review procedures. Document in English, ready for regulator presentation.

Who Needs This

  • Companies without a formal data retention policy facing GDPR requirements
  • Businesses operating in multiple EU jurisdictions with varying retention laws
  • Organizations preparing for ISO 27001 or SOC 2 certification
  • Companies that received a regulator inquiry about data storage practices

SAVE 40–50%

Need Compliance Across Multiple Frameworks?

Our Multi-Framework Assessment (€639) covers GDPR + NIS2 + ISO 27001 + SOC 2 in one engagement — saving 40–50% compared to separate assessments.

Multi-Framework Assessment — €639

Ready to Start?

€319 · 3–5 business days · 14-day warranty

+373 22 843569

Secured by PayPal · 256-bit SSL encryption

or order without payment

Need a full compliance assessment? Multi-Framework Assessment — €639

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CLIENT REVIEWS

What Our Clients Say

4.8 / 5·172 clients · 25+ years

"Senior engineers who actually deliver what they promise. Fixed price, fixed timeline, thorough documentation. Rare combination."

T
Thomas K.
IT Manager · Manufacturing company · Austria

"Worked with 4 agencies before finding Optimum Web. First team that delivered exactly what the scope said, on time."

S
Sophie V.
Operations Manager · Logistics company · Belgium

"The 14-day warranty is real. Had a small follow-up question and it was handled same day, no extra charge."

M
Mikael B.
CTO · B2B SaaS · Germany
Read all reviews on Clutch →

Frequently Asked Questions

Is the policy customized for my jurisdiction?+
Yes. We adapt retention periods to your specific jurisdictions — Germany, France, Netherlands, and other EU countries have different requirements. The policy references the applicable laws for your markets.
What format is the document?+
Professional PDF document in English, typically 15-25 pages. Structured with table of contents, executive summary, detailed matrix, and procedures section. Ready to present to auditors or regulators.
Do you cover both digital and physical data?+
The focus is digital data (databases, files, backups, SaaS). Physical document retention is mentioned in scope but requires a separate assessment if your company handles significant paper records.
How often should the policy be reviewed?+
We include an annual review procedure. GDPR requires policies to be kept up to date. We recommend a formal review when: new data categories are added, regulations change, or business operations significantly change.
Can you also implement the retention automation?+
Yes — see our Automated Backup Retention & Purge service (CR-GDPR-05, $299) which automates the deletion schedules defined in the policy.

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+373 22 843569

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