DOCUMENT AUTOMATION

OCR Document Processing — Photo In, Structured Data Out

Name: Optimum Web
Address: Calea Iesilor 8, office 3, Chisinau, MD-2069, MD
Telephone: +373 22 843569
Rating: 4.8

Your team receives documents as photos — CMR waybills, supplier invoices, receipts, contracts. Someone manually types every field into a spreadsheet. It takes 5-10 minutes per document. Errors happen. Data is late. This system accepts a document photo via WhatsApp, Telegram, or email. Google Vision OCR reads it in 3 seconds. AI extracts structured fields — dates, amounts, names, reference numbers. Data appears in your database or Google Sheets automatically.

Fixed Price: $450

5–7 business days

14-Day Warranty

$450

Fixed price, VAT excluded

Delivery5–7 business days

Warranty14 days

EngineersSenior only

Secured by PayPal · 256-bit SSL encryption

+373 22 843569

WHAT YOU GET

Deliverables Included

✅ n8n automation workflow

✅ Google Vision OCR integration

✅ AI-powered field extraction (GPT-4o parses OCR output into structured data)

✅ 1 input channel (WhatsApp OR Telegram OR email)

✅ Output to PostgreSQL OR Google Sheets

✅ Auto-linking to existing records (by document number or client name)

✅ Low-confidence flagging — operator gets Telegram alert to review

✅ Organized document archive (by client/month)

✅ Testing with 10 sample documents

✅ Docker deployment + documentation + 14-day warranty

IDEAL FOR

Who This Service Is For

🚛 Logistics — CMR waybills, delivery notes, PODs

📊 Accounting — supplier invoices, receipts, expense reports

⚖️ Legal — contract key fields, court documents

👔 HR — resumes, certificates, ID documents

TECHNOLOGIES

Technologies We Use

Google Vision OCROpenAI GPT-4on8nPostgreSQLWhatsApp APITelegram APIDocker

HOW IT WORKS

Our Process

Document Analysis (1 day)

You send us 5-10 sample documents. We analyze the layout, identify key fields, and design the extraction template.

Automation Setup (2-3 days)

Google Vision OCR integration, GPT-4o field extraction logic, input channel connection, database schema setup, and auto-linking rules.

Testing (1-2 days)

Process 10 real documents, verify extraction accuracy, test edge cases (poor quality, handwriting), and tune confidence thresholds.

Handoff

Working OCR system, send documents via chosen channel, data appears in your database, documentation, and 14-day warranty.

FAQ

Frequently Asked Questions

Any printed or typed document: invoices, CMR waybills, receipts, contracts, certificates, delivery notes, purchase orders. Handwritten documents have lower accuracy (~70-80%) but still work for clear handwriting.

Google Vision OCR supports 100+ languages including English, German, Romanian, Russian, French, Spanish, Polish, and all EU languages. Multiple languages in one document are handled automatically.

The system handles moderate quality issues (slight blur, skew, shadows). For very poor quality photos, the confidence score drops and the system flags it for manual review rather than saving incorrect data.

Yes. Send multiple photos in one WhatsApp/Telegram message — each is processed individually and saved as a separate record.

In your PostgreSQL database or Google Sheets (your choice during setup). All original document photos are also archived in organized folders on your server.

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