Automatic Invoice Generation — Stop Wasting Hours on Paperwork
You deliver the service on Tuesday. The invoice goes out on Friday — if someone remembers. The client pays in 45 days instead of 14. You chase payments manually, lose track of who owes what, and your cash flow suffers. This system generates invoices automatically the moment a job is done. PDF with your logo, VAT, IBAN, sequential numbering. Sent via email instantly. Reminders on Day 3, 7, 14, 30. You never chase a payment manually again.
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Deliverables Included
Who This Service Is For
Technologies We Use
Our Process
Template Design (1-2 days)
We design your PDF invoice template with your logo, company details, IBAN, VAT number, and any custom fields you need.
Automation Setup (2-3 days)
Connect trigger source (form, CRM, Telegram), configure sequential numbering, set up email delivery, and create reminder schedule.
Testing (1 day)
Generate 5 test invoices, verify PDF formatting, test email delivery, and validate reminder timing.
Handoff
Working invoice system, trigger documentation, PDF template files, and 14-day warranty.
Frequently Asked Questions
Yes. During setup, we design the PDF template with your logo, company details, IBAN, VAT number, and any additional fields you need. The layout is fully customizable.
Yes. You configure your VAT rate(s) during setup. The system calculates net, VAT, and gross amounts automatically. Multiple VAT rates (e.g., 0%, 9%, 19%) are supported.
Yes. The system accepts webhooks from HubSpot, Pipedrive, Salesforce, or any CRM/tool that can send HTTP requests. When a deal status changes to 'Won' or 'Delivered,' the invoice is generated automatically.
You mark the invoice as paid via a Telegram command or a simple web form. All pending reminders for that invoice are cancelled automatically.
The base setup includes 1 language. Multi-language invoicing (e.g., German for DE clients, English for UK clients) is available as an add-on (+$90).
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Ready to Order Automatic Invoice Generation?
Fixed price. Clear scope. Senior engineers. Get started today.
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